35% of dental calls go to voicemail. Yours won't.
67% of callers who reach voicemail immediately call the next clinic on the list. ClinicOS answers in 60 seconds, cuts no-shows by up to 40%, and runs your front office 24/7 — without adding headcount.
PHIPA-compliant · Canadian data residency · Live in 4 weeks · Cancel anytime
Where dental clinics lose revenue. And how we stop it.
Most clinic owners know something is leaking. The diagnostic tells you exactly which leaks are costing you the most.
No-shows draining the chair
10–30% industry no-show rate
Every empty chair is a fixed cost with zero revenue. Most practices rely on a single call the day before — not enough.
Appointment Reminder agent sends SMS at 48h, 24h, and 2h — confirms, reschedules, or fills the slot from your waitlist automatically.
Appointment ReminderRecall gaps eating your hygiene revenue
40–60% of patients miss their 6-month recall
Patients intend to rebook but life gets in the way. Without a system, they drift to a competitor or stop going altogether.
Recall Engine tracks every patient's recall window and sends personalized SMS prompts when they're due — with one-tap booking.
Recall EngineMissed calls going straight to competitors
35% of dental calls go unanswered
67% of callers who get voicemail immediately call the next clinic on the list. Your front desk can't be everywhere at once.
Reva answers every missed call by SMS within 60 seconds — books, qualifies, or schedules a callback. Live 24/7, including after hours.
Reva — Smart ReceptionistReview velocity falling behind local competitors
Google ranks GBP by recency and volume
A 4.1 rating with reviews from 8 months ago loses to a 4.3 with 12 reviews this month. Fresh reviews win local search.
Google Review Request agent sends a review ask after every completed appointment — at the right moment, with the right message.
Review ManagerInsurance AR bleeding revenue quietly
Unpursued claims average 90+ days outstanding
Your team submits claims. Insurers sit on them. Following up manually takes time nobody has — so it doesn't get done.
Insurance Follow-Up agent tracks claim status, auto-follows up with insurers, and updates patients — without touching your team's time.
Insurance Follow-UpWorks with your current system.
No ripping and replacing. ClinicOS connects to your existing practice management software and reads appointment data in real time.
Don't see your PMS? Talk to us — we also integrate via Google Calendar as a universal fallback.
Case study coming soon
Real results from a GTA dental clinic — publishing shortly.
See all case studies“The no-show rate dropped from 22% to 8% in the first six weeks. The system paid for itself in the first month.”
Dr. [Name withheld] · Dental clinic owner, Mississauga
PHIPA-compliant by design. Not as an afterthought.
Canadian data residency, encrypted PHI, CASL-ready messaging, 10-year audit logs.
Straight answers for dental clinic owners.
Does this work with Dentrix?
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Yes. ClinicOS integrates with Dentrix for appointment data, patient records, and recall scheduling. We also support ClearDent, Curve Dental, Eaglesoft, Open Dental, Dental4Windows, and Jane App. If your PMS isn't listed, we use Google Calendar as a universal fallback — it works for 100% of clinics.
How does PHIPA compliance work for dental records?
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All patient data is stored in Supabase Canada Central (Toronto region) — it never leaves Canadian servers. Our agents communicate administrative information only: appointment times, reminders, and scheduling. They never discuss diagnoses, treatments, or clinical details. Full audit logs are retained for 10 years per PHIPA requirements.
Can Reva handle after-hours emergency calls?
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Yes, with an important distinction. Reva handles after-hours booking and general inquiries. If a patient describes a dental emergency (severe pain, knocked-out tooth, uncontrolled bleeding, swelling), Reva immediately delivers emergency escalation instructions including 911, nearest emergency room, and your on-call line — and alerts your designated on-call staff by SMS. Reva does not provide clinical advice.
What about insurance pre-authorization questions?
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Reva directs insurance and billing questions to your front desk or billing team. She will never quote coverage amounts or make insurance determinations — those require your team. The Insurance Follow-Up agent handles the tracking and status follow-up side, not the clinical authorization side.
Does it integrate with our existing hygienist scheduling?
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Yes. ClinicOS reads your existing schedule from your PMS or Google Calendar and books around it. It never creates appointments without your defined availability windows. Hygienist schedule management respects whatever blocking rules you've set up in your current system.
How do we onboard our existing patient list?
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We export your existing active patient list from your PMS (with your direction), hash all phone numbers, and load them into ClinicOS with proper CASL consent records. We only message patients who have an existing relationship with your clinic — transactional messages like reminders are CASL-exempt for existing patients. We walk you through the full onboarding process during deployment week.
Find out what your dental clinic is leaving on the table.
The Clinic Growth Diagnostic is free, takes 48 hours, and comes with a prioritized roadmap — whether you work with us or not.
Competitive pricing, tailored to your clinic — delivered with your diagnostic.